Office Manager - maternity cover (m/f/d)

• Oversee all office and administrative operations of Selvita Research Centre, ensuring smooth day-to-day functioning.
• Lead and manage the Front Office team, ensuring high service standards and efficient front desk operations.
• Coordinate external service providers and collaborate closely with internal departments to meet organizational needs.
• Manage document workflows, including archiving contracts and company documentation.
• Welcome and assist clients and guests, and organize corporate events.
• Implement and maintain office procedures and administrative systems.
• Provide administrative support for Selvita’s Wrocław site.
• Manage the Front Office budget and prepare reports, analyses, and summaries for management. 

• At least 3 years of experience in Front Office management, including team leadership.
• Proven leadership skills and the ability to effectively manage and motivate a team.
• Fluency in Polish and advanced English proficiency (C1), both written and spoken.
• Excellent interpersonal, communication, and organizational skills.
• A proactive, solution-oriented approach and a strong sense of responsibility.
• Strong project management skills, with the ability to manage multiple tasks, priorities, and deadlines effectively. 

• Daily cooperation and know-how exchange with an experienced, international team.
• Additional benefits: a prepaid lunch card, private medical care, subsidized sports card, and office fruit provision. 
• Internal Development initiatives, including soft & leadership skills training programs. 
• Recognition Program. 
• Employee Referral Program. 
• Support & incentive bonus for completing Ph.D. 
• Various sports and engagement initiatives. 

Selvita is a global integrated service provider with laboratories in Poland (Krakow, Poznan, and Wroclaw), Croatia (Zagreb), and offices in Cambridge, UK, as well as the Greater Boston Area and San Francisco Bay Area in the US. Our company is dedicated to delivering comprehensive solutions that support our international clients in drug discovery and drug development. 

As one of the largest preclinical contract research organizations in Europe, Selvita is driven by a clear mission: to bridge the gap between early drug discovery and the clinical stage of drug development. 

At Selvita, we value partnership, excellence, passion, commitment, and integrity. We build strong, collaborative relationships with our clients and commit to the highest standards of quality. We fuel our pursuit of innovative solutions with enthusiasm, advance drug development with focused dedication, and ensure honesty and transparency in all our work. 

We are currently looking for an experienced Office Manager to join our team at Selvita. This role offers the opportunity to oversee office administration, lead the Front Office team, and ensure the smooth day-to-day operation of our Research Centre. You will work closely with various departments, external service providers, and management, while coordinating office processes, corporate events, and administrative activities. The position provides an opportunity to make a real impact on workplace efficiency, service quality, and the overall employee and guest experience. 

Please note that this position is offered as a maternity leave cover.