Administrative Assistant - 12 months contract

As an Administrative Asisstant you will be joining the world’s largest & most comprehensive clinical research organisation, powered by healthcare intelligence.

• Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff.
• Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials.
• Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses.
• Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested.
• Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications.
• Draft correspondence, emails and/or presentations to be sent to internal and external contacts.
• Maintain/update organization charts and distribution lists for department.
• Interact frequently with inter-departmental associates for the purpose of resolving workload issues.
• Maintain and promote positive and professional working relationships with associates and management.
• Comply with all appropriate policies, procedures, safety rules and regulations. Take required training.
• Provide backup to other Senior Administrative Assistants as directed by department head.

• Previous experience in administrative positions

• Fluency in English and German language

• Good Microsoft Office knowledge

Kindly note this role is offered with a 12 Months limited contract.